Six real situations. Think through what you'd actually say before revealing the reasoning.
Translate the copay difference into their actual usage: $55 × 2 visits = $110/month vs. $25 × 2 visits = $50/month — a $60/month difference for visits they're already making. Then ask whether lowering that cost would help them, and let them decide.
Don't just repeat the bigger number back to them. Ask about their actual dental needs — upcoming work, ongoing treatment, past experience with dental costs. If there's a real scenario where the difference would matter, paint that picture. If not, having dental already may genuinely be enough for them.
Investigate why the change occurred and whether the client actually understands it. Find out who their doctors are, how much they personally value network flexibility, and confirm the specific HMO's actual rules before assuming this change is good, bad, or something the client even chose intentionally.
Don't automatically end the call. Determine the underlying need behind wanting that benefit — usually cash flow — and look into other legitimate savings or assistance options without promising eligibility for anything you haven't confirmed.
Slow down. Verify the medication, brand vs. generic, and the formulary before drawing any conclusion. Check for a covered alternative and any restrictions. If appropriate, explain that a coverage determination or formulary exception is a process the beneficiary or prescriber can request — never promise it will be approved.
Tell them the truth. Don't manufacture a reason to switch just to close something. If there's a legitimate follow-up reason — a pending eligibility change, for example — document it and set an appropriate follow-up. “Your current plan appears to fit your needs better” is a complete, honest outcome.